Workleap Performance sends notifications to keep everyone informed throughout the review cycle. Notifications are triggered automatically based on key events — like a cycle launching, a review being submitted, or a deadline approaching — so you don't have to manually follow up on every step.

Notifications are adjusted to the recipient's timezone.

Notifications can be delivered through different channels depending on your organization's settings and your personal preferences.

The available communication methods are:

Your organization's admin selects the default communication method for the company. You can override this default in your personal preferences under Preferences > Workleap > Communication method.

When an HR Admin (Executive or Collaborator role) launches a review cycle, the system sends notifications to let participants know the cycle is active and what's expected of them.

Workleap Performance sends automatic reminders to help participants complete their reviews on time. Reminders are sent based on due dates configured in the review cycle.

There are three types of reminders:

Each review type has its own reminder schedule:

When a review is overdue, the employee's manager also receives a summary as part of their Manager Daily Digest (see below).

When a review is submitted, the person who submitted it receives a confirmation.

These are simple confirmations that the review was successfully recorded.

When a manager shares review results with an employee:

Peer reviewers receive notifications at key moments in the peer review process:

Managers receive a daily summary of review activity for their team. The digest is delivered at 9 AM in the manager's timezone and includes:

The daily digest keeps managers informed without flooding them with individual notifications for every event.

HR Admins, Executives, and Managers can manually send reminders — called "nudges" — to prompt team members to take action. Nudges are available from the Performance Overview and review management screens.

A nudge can prompt someone to:

The sender can add a custom message to the nudge. The system tracks whether a review was submitted after a nudge was sent, helping measure the effectiveness of reminders.

When participants are added or removed from a review cycle after it has launched, the system notifies them:

When temporary managers are assigned during a review cycle, the system sends notifications to keep everyone aligned:

After a review cycle's overall due date has passed (approximately one week after), Executives and Collaborators who have permission to lock the cycle receive a reminder to lock it. This helps ensure cycles are closed in a timely manner once all reviews are expected to be in.

This reminder is only sent if the cycle hasn't been locked yet.

Goal owners receive a weekly reminder (sent on Fridays) to update progress on their published goals when the system detects that an update is needed.