Use this guide to help you launch your Officevibe account effectively and build long-term engagement with your teams.
Step 1: Align on goals
Before launching Officevibe, meet with key stakeholders to define your goals. This includes your HR team, Executive team, and people leaders.
Aligning goals early ensures everyone understands why you're launching Officevibe and how it supports your people strategy.
Here are a few goal examples:
Increase Employee feedback.
Strengthen team culture.
Improve manager effectiveness.
Track employee engagement over time.
Identify key organizational trends.
Step 2: Learn about your Admin tools
As an Administrator, you have access to features and settings that help you manage your organization.
We recommend you explore:
User management – Add, remove, or update user access.
Team structure – Make sure each user is in the correct team and linked to the right Direct Manager.
Pulse Survey settings – Adjust survey frequency or language, and enable survey questions like eNPS or DEIB.
Feedback settings – Enable or disable features like Anonymous feedback.
Customization options – Add your logo or personalize the platform experience.
Data exports – Export Pulse Survey results or user lists for analysis.
Step 3: Plan your communications
Before launching, create a communication plan to inform your organization about Officevibe.
Make sure your message includes:
What Officevibe is and why you're launching it.
What employees can expect (e.g., regular Pulse Surveys, access to 1-on-1s and Feedback).
Who to contact with questions.
When the platform will go live.
You can use Workleap’s email templates and launch toolkit to help you craft your message.
Step 4: Launch your account
When you're ready:
Add your users to the platform.
Ensure each person is assigned to the right team and Direct Manager.
Activate your Pulse Survey.
Send your launch communication.
Once your survey is live, employees will start receiving weekly questions.
Step 5: Encourage participation
Share reminders and talking points with your leaders to encourage team participation. Managers should emphasize the importance of employee Feedback and how the organization will act on it.
Ongoing participation improves:
Survey data quality.
Employee trust in the platform.
Insights into team and organizational health.
Step 6: Review your results
After launch, review your Pulse Survey data to understand how your teams are feeling.
Use your results to:
Identify key focus areas.
Start meaningful conversations during 1-on-1s.
Create action plans based on real-time feedback.
Workleap also offers engagement specialists who can help you interpret your data and plan next steps.