Use this communication template to introduce a new team member to your organization. Sharing this type of message helps team members feel informed and included.
You can send this message through your usual internal communication channel (email, Slack, intranet, etc.).
Communication template
Subject line: Let’s welcome [First name] to the team!
Message:
Hi everyone,
We’re excited to welcome [First name, Last name] to [Company name]!
[First name] is joining us as a [Job title] on the [Team name] team.
[He/She/They] brings experience in [relevant skills or background] and will help us [brief summary of responsibilities or goals].
You can connect with [First name] on [Start date].
Please join us in giving [him/her/them] a warm welcome!
Tips to personalize your message
You can tailor this message to fit your tone and your team’s style.
Here are a few ideas to make the message more engaging:
Add a fun fact or hobby about the new team member.
Include their photo or a welcome GIF (if appropriate).
Mention where they’re located (especially for remote teams).
Highlight a specific project they’ll be working on.