Use this template to help Direct Managers prepare for a new Employee’s arrival. Sharing timely and relevant details encourages better onboarding and team engagement.
Purpose of this message
This message informs Direct Managers about a new Employee joining their team. It helps them:
Plan the Employee’s first days.
Communicate the arrival to the rest of the team.
Start building a strong working relationship from day one.
When to send it
Send this message a few days before the Employee’s first day.
Suggested subject lines
"New team member joining us soon!"
"Heads-up: [First name] starts on [start date]"
"Let’s welcome [First name] to the team!"
Message template
Hello [Manager's first name],
I’m happy to let you know that [Employee’s full name] will be joining your team as a [Job title] starting on [Start date].
Here are a few key details to help you prepare for their arrival:
Department: [Department name].
Location: [City/Remote].
Manager: [Direct Manager's name].
Buddy: [Buddy’s name, if applicable].
Please take a few minutes to:
Send a welcome message to [Employee’s first name].
Set up a 1-on-1 meeting during their first week.
Inform the team about their arrival and role.
If you have any questions or need help preparing for their arrival, feel free to reach out.
Thanks,
[Your name]
[Your role or team name]
Tips for using this template
Personalize the message with relevant details.
Keep the tone welcoming and supportive.
Use the opportunity to highlight the importance of the Direct Manager’s role in onboarding.