Workleap Officevibe's Onboarding survey helps you gather structured feedback from new hires during their first weeks on the job. It includes rating-scale questions and open-text prompts that track how new hires feel about their onboarding experience.

The Onboarding Survey is sent automatically to new hires during their first weeks, in place of their regular Pulse Survey. New hires get a short survey once a week for about 4 weeks. It stays available for up to 6 weeks after their first answer, then they return to the Pulse Survey. If your organization uses the quarterly Pulse Survey, the Onboarding Survey is sent in addition to the quarterly survey.

The Pulse Survey must be active for new hires to receive the Onboarding Survey. If it is turned off, they do not receive it.

New hires can:

You don’t need to manually send or schedule the survey. As long as the hire date is added in Workleap Officevibe, the new hire receives the survey automatically in the next weekly send.

Only new hires receive the Onboarding survey. This applies to any employee added to Workleap Officevibe with a hire date that places them in their first 30 days.

To trigger the survey at the correct time, ensure hire dates are accurate in your HRIS integration or user profile.

Executives have access to the Onboarding dashboard in Workleap Officevibe. This dashboard shows:

Executives can also filter the Onboarding dashboard to focus on a specific group:

Team Managers can view written feedback submitted by new hires on their team, but they do not have access to the Onboarding dashboard. They cannot see:

This distinction ensures that only Executives can view full survey analytics, while Team Managers gain insights into team-specific written feedback from new hires on their team.

Hire dates can be updated manually for individual employees or in bulk using bulk provisioning. Accurate hire dates are crucial for triggering the correct surveys and maintaining data integrity.

Adding a hire date does not send a survey right away. New hires receive their first Onboarding Survey in the next weekly send, once they have signed up and their hire date is set and no more than 30 days in the past.

They then get a short survey once a week for about 4 weeks, with 5 questions each time from a fixed set of 20. It stays available for up to 6 weeks after their first answer. They go back to the Pulse Survey after 6 weeks, once all 20 questions are answered or skipped, or if you turn the Onboarding Survey off. Links in the survey emails expire 14 days after they are sent. The Onboarding Survey is sent every week, whatever your Pulse Survey frequency, including quarterly. With the quarterly Pulse Survey, new hires also receive the quarterly survey on its own schedule.

No. The Onboarding Survey uses a fixed set of questions designed to ensure consistent results and benchmarking across your organization.

Executives can view aggregated results in the Onboarding dashboard. Team Managers can only see written feedback left by new hires on their team and do not have access to survey results or dashboard data.

Executives can export Onboarding Survey data from the Onboarding dashboard. The export always covers the last 12 months, whatever period you select on screen. It has one row per question for each month, with the number of answers for each rating (Skipped, Strongly unfavorable, Unfavorable, Neutral, Favorable, Strongly favorable). Written feedback is not included in the export.

A question shows results for a month only when it has at least 3 answers that month, and a month is included only when at least 5 questions meet that minimum. Other rows can be left out. The dashboard applies the same minimums to the whole period you select, so it can show results while the export holds only the column headers. The export follows the manager and user property filters you set, but not the team selection.

Yes. To deactivate the Onboarding Survey in Workleap Officevibe:

Once deactivated, new employees will no longer receive the Onboarding Survey.