Once your Job Levels and Job Tracks are configured in Workleap Compensation, you must map each Job Title to the following:
Job Function
Job Level
Job Track
To get started, go to Configuration in the navigation menu and click the Job Mapping tab.
Caution: Any Job Titles that still need to be mapped will show a warning icon and appear highlighted in yellow.
Bulk job mapping
Step 1: Export the job mapping template
Click the Actions dropdown in the top right, then select Export Job Mappings. This will generate a spreadsheet pre-populated with synced HRIS data (e.g., Job Title, Department).
Step 2: Complete the mapping template
Open the downloaded file in your preferred spreadsheet editor. Fill in the following columns:
Job Function
Job Track
Job Level
When done, save the file as a CSV or Excel format.
Step 3: Import your completed file
Click Actions, then select Import Job Mappings. Drag and drop your file into the import window or select it manually.
Caution: If any required columns are not auto-mapped, you’ll be prompted to manually match them before proceeding.
Step 4: Review and validate your data
Use the built-in data editor to check the imported information.
Tip: Use the Rows with issues tab to view rows that contain errors. Click any error icon in a column heading to filter by specific issues.
Step 5: Finalize the import
Optional: Click Export at the bottom to save a version of the file with all issues highlighted.
When ready, click the blue Import button to complete the process.
Caution: Use the Clean rows tab to view all entries that are ready for import. Clean rows and non-error rows will be imported together.
Troubleshoot common import errors
Error Code | Definition | Solution |
This is an invalid value | Value doesn’t match your configuration. | Select a valid option from the dropdown. |
External validation warning | Job Function not found. | No action needed — the value will be created on import. |
External validation warning | Data doesn't match your configuration. | Double-check that values match existing options. |
This cell must be filled | A required field is empty. | Complete all required fields before importing. |
Tip: Use Find and replace in the editor to bulk edit values.
Manual job mapping
You can also map Job Titles directly in the Job Mapping table within the platform.
Step 1: Create a Job Function
Click the Add Job Function dropdown.
Type the name of your new Job Function in the Create new Job Function field.
Click + Create to add it.
Step 2: Assign a Job Function
Once your Job Functions are created:
Open the Add Job Function dropdown for any Job Title.
Select the correct Job Function to assign it.
Caution: To delete a Job Function, you must first delete any associated Pay Bands.
Renaming Job Functions
Renaming existing Job Functions is not supported. To change a name:
Delete the existing Job Function by clicking the X beside its name.
Create a new one with the updated name.
Assign job levels and job tracks
To complete the mapping:
Use the dropdowns in the Job Level and Job Track columns to select values for each Job Title.
These options are based on your configuration in the Job Structure tab.
For details, see: Configure your job structure.
Update your job mappings
To make changes at any time:
Click on a value in the Job Function, Job Level, or Job Track fields.
Select a new option from the dropdown.
Changes are saved immediately.