The Employees section within Total Rewards configuration allows you to control access to the portal on a per-employee basis. This helps ensure that only the right individuals can view their compensation details, especially during setup or updates.
Access requirements
To access their Total Rewards portal, employees must meet two criteria:
User status must be “Active”
This is managed from Settings > User Management.
You can add users in bulk from this section to activate them.
Total Rewards access must be enabled
This is managed directly from the Employees tab under Total Rewards configuration.
Think of this section as a secondary layer of permissions—employees must be active users and explicitly granted access to view their portal.
Configure employee access
Go to Configuration in the navigation menu.
Click Employees under Total Rewards.
Use the toggles to enable or disable access for each employee.
Filter, search, or bulk select groups of employees to manage access more efficiently.
Filters and bulk actions
The Employees page includes filtering and bulk actions for easier management. This is especially helpful when:
Launching total rewards for the first time
Temporarily disabling access during updates or configuration changes
Assigning or unassigning benefits packages by region or pay zone
Common filters include:
Pay zone
Access status
Employee name or department
You can use these filters to quickly locate groups of employees and apply updates at scale.
Example
If you're preparing a refresh to your total rewards setup:
Temporarily disable access for all employees
Make necessary changes
Re-enable access once everything is finalized
This ensures that employees only see finalized and accurate compensation data.